4 Cloud Data Security Best Practices All Businesses Should Follow Today

These days, businesses all around the world have come to depend
on cloud platforms for a variety of mission-critical workflows.
They keep their CRM data in the cloud. They process their payrolls
in the cloud. They even manage their HR processes through the
cloud. And all of that means they’re trusting the bulk of their
privileged business data to those cloud providers, too.

And while most major cloud providers do a decent job of keeping
data secure, the majority of business users take an
upload-it-and-forget-it approach to their data security needs. And
that — needless to say — is dangerous.

In reality, cloud providers can only protect a business’s data
if the business does its part by adhering to some cloud security
best practices. And fortunately, they’re not that complicated. Here
are the four most important cloud security best practices
businesses should build into their cloud operations right away.

Never Skip Selection Due Diligence

The first cloud security best practice for businesses to follow
is to always conduct adequate due diligence when choosing cloud
vendors to work with. It’s important, of course, to investigate
each provider’s reputation. But it’s also just as important to
scrutinize their security practices and the specifics of their user
agreement.

At a minimum, businesses should find out how and where their
data will be stored by the provider, as well as the details around
how the vendor works to keep unauthorized users out.

And, they must also check to see if the vendor offers any
guarantees or technical assistance in the event of a data breach.
And if any of that information is either unclear or unsatisfactory,
it’s best to move on to a more reputable provider.

Create a Bulletproof Access Management Strategy

The next cloud security best practice is to devise and implement
a unified access management strategy. One of the big security
issues that cloud-dependent businesses face is that they rely on
fragmented authentication and access management systems. And that
often leads to poor credential management and permissions
creep.

To put a stop to those issues, it’s advisable to unify their
authentication and access management through a single sign-on (SSO)
provider. And at a minimum, all accounts — regardless of platform —
should require multifactor authentication and undergo frequent
access rights reviews. And lastly, it’s important to take steps to
prevent identity theft^[1]. This problem is on the
risel, so be sure to take proactive steps in that regard, before
anything bad even happens.

Elevate User Education and Deploy Malware Protection

At the end of the day, the ultimate responsibility for data
security rests with those trusted to access that data. And without
proper education and training, most users are just an accidentally opened spam email^[2] away from enabling a
data breach. That’s why it’s an essential best practice of cloud
security to insist on proper training for all users before they’re
given access to any critical business systems or data.

And as a second line of defense, it’s also best to deploy a
malware and threat protection solution that’s designed for cloud
deployments. Such solutions offer protection in the form of
uploaded data scanning and proactive threat defense to keep
unauthorized users from getting into cloud-hosted data. And while
they’re no substitute for a well-trained and security-aware user
base, they make for an excellent insurance policy against
inadvertent human error.

Practice Data Minimization

Last but not least, it’s a good idea for businesses to take
steps to minimize the data they’re entrusting to their cloud
providers. After all, you don’t need to protect data that’s never
uploaded in the first place. The idea is to refine business
processes to collect only the data required to make them work.

For example, managing a deal pipeline in the cloud will require
the storage of some personally identifiable client data. But it
doesn’t require any hard financial data or anything much beyond
contact information to be effective. So, it’s best to codify that
and make sure that all users avoid adding anything unnecessary.

That goes a long way toward building a policy of data
minimization that reduces the business’s vulnerability in the
cloud. And, depending on the type of data involved, it may also be
a regulatory requirement that businesses must observe. In any case,
reducing the data stored on various cloud platforms simplifies
everything about data security — from management, to access
control, to curation — and should always be at the core of
everything businesses do online.

The Bottom Line

At the end of the day, cloud platforms and apps now play a
critical role in business operations for organizations of all
sizes. And they’re not going anywhere. But with the online threat
environment continuing to get more challenging each day, it falls
to businesses to use those platforms in ways that minimize risks
and avoid taking chances concerning data security. Failing to do so
has doomed many a business — and will continue to do so. But by
taking data security seriously, beginning with the four best
practices laid out above, today’s businesses can avoid that
fate.